The University of Hong Kong Museum Society Website Use Purpose Responsibility Disclaimer, Copyright Notice, Personal Information Collection Statement and Privacy Policy Statement

Every visitor to or user ("visitor user/visitor/user/you") of The University of Hong Kong Museum Society Website ("The Website") is solely responsible for:

 The purpose for which the visitor user makes use of The Website;
 The content of any information that the visitor user may send or receive while using The Website;
 Ensuring that no improper, fraudulent, or unlawful use is made of The Website, directly or indirectly, including any activity that is prohibited under any law of the Hong Kong Special Administrative Region or elsewhere;
 Ensuring that no authorized access to information is gained through The Website or unauthorized use is made of The Website; and
 Ensuring that no virus or other damaging factor is introduced to The Website through visitor user access to The Web Site.
 If visitor users do not agree with all the terms and conditions of The Website, please cease access to and use of the Website. Accordingly, all use of The Website is subject to all these conditions.

1. DISCLAIMER

1.1 The content of The Website is provided for information purposes only. No claim is made as to the accuracy or authenticity of the content of the Website.
www.hkums.com makes no representations about the suitability, reality, availability, timeliness, and accuracy of the information, services and related graphics contained on the sites for any purpose. All such information, software, products, services and related graphics are provided "as is" without warranty of any kind. www.hkums.com hereby disclaim all warranties and conditions with regard to this information, products, services and related graphics, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement.
1.2 Furthermore, the Executive Committee of The University of Hong Kong Museum Society ("The Society") does not accept liability to any person for the information or advice provided on The Website or incorporated into it by reference. The Executive Committee of The Society and The Society itself do not accept any liability for loss or damage incurred as a result of reliance placed upon the content of the Website.

The information of The Website is provided on the basis that all persons accessing this site in whatever way and for whatever purpose undertake responsibility for assessing the relevance and accuracy of its content.

The information is provided solely on the basis that accessing visitors and users will be responsible for making their own assessment of the matter herein, and must themselves verify all relevant representations, statements and information. The information does not constitute professional advice and should not be relied upon as such. Formal advice from appropriate advisers should be sought in particular matters.

1.3 Website Links

1.3.1 The information contained on The Website is not to be displayed except in full screen format. No liability is accepted for any partially or wholly extracted or duplicated content or information that may appear in any other format. No responsibility is taken for any information that may appear on any linked websites.
1.3.2 The Website includes links providing direct access to other internet sites for the convenience of visitor users. However, The Society is not affiliated with nor does it endorse these remote sites and it takes no responsibility for the content or information contained on those sites, and does not exert any editorial or other control over those sites.

The provision of links to those sites does not imply that such sites represent the views of The Society.

2. COPYRIGHT NOTICE

2.1 Except where otherwise indicated, copyright of all materials presented on The Website resides with The Society and other individuals or entities. Apart from any fair dealing for the purposes of private study, research, criticism or review as permitted under copyright laws when relevant and full credit must be given, no part may be reproduced or reused for commercial purpose whatsoever. All other rights are reserved.

2.2 The names, trademarks, service marks and logos of The Society appearing on The Website may not be used in any advertising or publicity, or otherwise to indicate sponsorship of The Society or affiliation of the Society with any product or service, without prior express written permission of The Society.

2.3 The Society is providing information and services on the internet as a benefit and service in furtherance of the educational mission of The Society's nonprofit and tax-exempt status. The Society makes no representations about the suitability of this information and these services for any purpose.

For questions or comments regarding this content please contact The Society at info@hkums.com

3. PERSONAL INFORMATION COLLECTION STATEMENT

3.1 Information Collection

Please note that your personal data will be collected through the use of our website. For details, please see our Privacy Policy Statement.

3.2 Why do we collect personal information?

In order to process your application for the programmes of The Society subscriptions and services, you are required to provide your personal data to us. This applies to both existing and potential members of The Society and all the other visitors to the Website.

3.3 Security

To avoid unauthorized access while your personal data is transmitted to our website, we require that a "service session" first be established using 128-bit Secure Socket Layer (SSL) Certificate.

3.4 Do we share information?

The Society may need to share or use your personal data to assist us to provide our services and respond to you as you may have requested. The Society may contract with other parties to perform services such as processing applications, providing services, sending mail, processing orders, providing support and conducting market research etc. on our behalf. In order to enable them to perform these services, we may need to provide them with access to limited amounts of information about you, but we shall impose strict requirements of security and confidentiality upon them in how they handle your personal information. They will not be permitted to use your personal information for anything else other than to perform the services The Society has requested them to provide.

For further information, please refer to our Privacy Policy Statement.

3.5 Other disclosure of information

In all other cases we will not disclose your personal data unless we have previously informed you and have been authorized by you, or are required to do so by law or other regulatory authorities.

3.6 Your rights of access and correction

You can contact us by email (info@hkums.com) at any time if you wish to access information we hold about you or to ask for the correction of any personal data we may hold about you.

4. PRIVACY POLICY STATEMENT ("Statement")

4.1 The privacy of its members on the internet is of the utmost importance to the Society. The Society has its own Personal Information Collection Statement (see 3 above) and this Statement will demonstrate how the Society collects, uses, and safeguards your personal data from the Website and assists you in making informed decisions when using The Website and the services of the Society itself. We endeavour continuously to assess our privacy practices in light of new technology, business practices and our members' needs. Our privacy policy may therefore be amended from time to time. You should therefore check this Statement regularly to ensure that you are aware of our latest policies.

4.2 What information do we collect?

The Society collects two types of information from members and from website visitors: personal data which you knowingly choose to disclose that is collected on an individual basis and the website users' information collected on an aggregate basis when you and others browse This Website.

4.3 Personal data members must provide

Registration

Application for membership of The Society is by way of written communication in signed hard copy form (Membership Form) to the Society together with the appropriate cheque for the relevant subscription.

During the registration process prior to the admission as a member of The Society, we require that you supply your name and email address together with your membership application in writing. Failure to provide such information may result in our being unable to provide you with our services.

In addition to providing the foregoing personal data to us, if you choose to correspond further with us through email, we may retain the content of your email messages together with your email address and our responses.
4.4 Website user information

4.4.1 Cookies

A cookie is a small data file and that certain websites write to your hard drive when you visit them. A cookie file may contain information such as a user ID with which the site users can track the pages you have visited. But the only personal data a cookie contains is information you supply yourself. A cookie cannot read data off your hard disk or read cookie files created by other sites. When you view The Website, we may use cookies to store some information on your computer. We may save your password and other personal data so that they do not need to be re-entered.

4.4.2 IP addresses

We also log IP addresses, or the location of your computer on the internet for system administration and troubleshooting purposes. We do not use IP address logs to track your session or your behavior on The Website.

4.5 Protection of personal data

The Society does not collect any personal data about you unless you voluntarily provide it to us. You provide your personal data to us when you are admitted as a member of The Society.

4.6 How do we use your personal data?

Essentially, we use your personal data for purposes of administering all our activities, providing member services and making available other products and services to you and other prospective members. We may also use your personal data to notify you about important changes to The Website, new services and special offers, if any that we think you will be interested.

The main purposes for which your personal data may be used by us are:

- Processing your application or registration for membership and thereafter for our services, enquiry or feedback
- Incorporation into our user database
- Provision of contents and business details in response to enquiries and complaints
- Operation
- Services surveys
- Comply with disclosure requirements under any law applicable in or outside Hong Kong
- Public notices
- Auditing
- Other related purposes

4.7 Third parties disclosure

Your personal data held by us will be kept confidential but we may provide such data to:

- Any person, agent, advisor, auditor, contractor or service provider who provides services or advice to us in connection with our operations
- Any person under a duty of confidentiality to us
- Any person to whom we are required to make disclosure under any law applicable in Hong Kong

You should also note that the Society's responsibility for personal data privacy protection as set out in this Statement does not extend to personal data which is passed to third parties, and we are not responsible for the protection of your personal data or lack thereof by such third parties.

4.8 Modification of your personal data, opt out, and deletion of your personal data

You can modify the personal data you previously provided, or opt out of receiving email messages from us and delete your member account at any time by sending an e-mail to us at info@hkums.com or by post to: The Membership Secretary, The University of Hong Kong Museum Society, The University of Hong Kong Museum and Art Gallery, 90 Bonham Road, Pokfulam, Hong Kong, or by Fax: (852) 2546-9659.

Except as otherwise provided in this Statement, your personal data as an individual subscriber will not be provided to any third party without your consent.

4.9 How long do we keep your personal data?

We will keep your personal data for as long as it is necessary to serve you or to continue to provide all relevant services to you as a member of the Society. We will retain your personal data for a reasonable period if you cease to be our member unless the law requires us to keep it for longer.

4.10 Third Party Access

In general, our operational practice limits third party access to confidential information, and limits the use and disclosure of such information to authorized persons, processes and transactions. Third parties designated to handle personal data will be instructed to do in accordance with the terms of this Statement but please note 4.7 above in this regard.

4.11 What about other website's link to This Website?

Please note that The Website contains links to other sites. When you use a link to go from The Website to another website, this Statement is no longer in effect. Your browsing and intervention on other websites, including websites that have a link to The Website, is subject to the own rules and policies of those websites which may differ from those of The Website.

We are not responsible for the practices employed by websites linked to or from The Website nor the information or contents contain therein.

4.12 Your consent
By continuing using This Website you consent to our collection and use of your personal data as described in this Statement.